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Monday, April 20, 2009

Trip Status Directory in SAP

The following overview is to illustrate the different trip statuses and the form in which trip status is stored in the field string STATU in cluster TE on database PCL1.

Trip status sequence in the STATU field string in cluster TE

Position

Name

Technical Name

Meaning

1

Print

STATU-DRUCK

Print indicator

2

Request

STATU-ANTRAG

Approval status

3

Accounting

STATU-ABREC

Accounting status

4

Trans.Pay

STATU-UEBLG

Transfer status for payroll accounting

5

Trans.FI

STATU-UEBRF

Transfer status for financial accounting

6

Trans.DME

STATU-UEBDT

Transfer status for data medium exchange

In positions 4 to 6 there can be either exactly one entry or no entry at all.

Characteristics of the print indicator

Print indicator (STATU-DRUCK)

Value

Meaning

1

Not yet printed

2

Already printed (but subsequently changed)

3

Already printed

Characteristics of approval status

Approval status (STATU-ANTRAG)

Value

Meaning

1

Travel request

2

Request approved

3

Trip completed

4

Trip approved

5

Request on hold (missing documents)

6

Trip on hold (missing documents)

Characteristics of accounting status

Accounting status (STATU-ABREC)

Value

Meaning

0

Open

1

To be accounted

2

Accounted

3

Canceled

Characteristics of transfer status to payroll accounting

Transfer status (STATU-UEBLG) for payroll accounting

Value

Meaning

Space

Not posted to payroll accounting

1

Posted to payroll accounting

2

Posting to payroll canceled

3

Cancellation of payroll posting posted

Characteristics of transfer status
for financial accounting

Transfer status (STATU-UEBRF) for financial accounting

Value

Meaning

Space

Not posted to financial accounting

1

Posted to financial accounting

2

FI posting canceled

3

Cancellation of FI posting posted

Characteristics of transfer status
for data medium exchange

Transfer status (STATU-UEBDT) for data medium exchange

Value

Meaning

Space

Not posted with DME

1

Posted with DME

2

DME posting canceled

3

Cancellation of DME posting canceled

Useful combinations of accounting status with transfer status for payroll, financial accounting and DME

In processing of trip costs only certain combinations of accounting status values (STATU-ABREC) and transfer status values (STATU-UEBRF, STATU-UEBLG and STATU-UEBDT) are usable.

STATU-ABREC

STATU-UEBRF

STATU-UEBLG

STATU-UEBDT

0

Space

Space

Space

1

Space

Space

Space

2

Space

Space

Space

2

1

1

1

3

Space

Space

Space

3

2

2

2

3

3

3

3

Changes in trip status and FI transfer status in dialog

If a trip is saved in dialog, the values for accounting and FI transfer status are changed. Sometimes, a new version of the trip (sequential number from 99 down) may also be created in the database, to make adjustment postings possible.

Case 1: Accounting status is set to open

Old Status


New version is created


New Status

STATU-ABREC

STATU-UEBRF


STATU-ABREC

STATU-UEBRF

New trip



0

Space

0

Space


0

Space

1

Space


0

Space

2

Space


0

Space

2

1

Yes

0

Space

3

Space


0

Space

3

2


0

Space

3

3

Yes

0

Space

Case 2: Accounting status is set to to be accounted

Old Status


New version is created


New Status

STATU-ABREC

STATU-UEBRF


STATU-ABREC

STATU-UEBRF

New trip



2

Space

0

Space


2

Space

1

Space


2

Space

2

Space


2

Space

2

1

Yes

2

Space

3

Space


2

Space

3

2


2

Space

3

3

Yes

2

Space






Case 3: Accounting status is set to canceled

Old Status


New version is created


New Status

STATU-ABREC

STATU-UEBRF


STATU-ABREC

STATU-UEBRF

New trip



3

Space

0

Space


3

Space

1

Space


3

Space

2

Space


3

Space

2

1

Yes

3

2

3

Space


3

Space

3

2


3

2

3

3

Yes

3

Space

Changes in trip status and payroll transfer status in dialog

If a trip is saved in dialog, the values of the accounting status and the payroll transfer status change. Sometimes a new version of the trip (sequential number from 99 down) may also be created in the database to make adjustment postings possible.

Case 1: Accounting status is set to open

Old Status

New version is created

New Status

STATU-ABREC

STATU-UEBLG


STATU-ABREC

STATU-UEBLG

New trip


0

Space

0

Space


0

Space

1

Space


0

Space

2

Space


0

Space

2

1

Yes

0

Space

3

Space


0

Space

3

2


0

Space

3

3

Yes

0

Space

Case 2: Accounting status is set to to be accounted

Old Status

New version is created

New Status

STATU-ABREC

STATU-UEBLG


STATU-ABREC

STATU-UEBLG

New trip


1

Space

0

Space


1

Space

1

Space


1

Space

2

Space


1

Space

2

1

Yes

1

Space

3

Space


1

Space

3

2


1

Space

3

3

Yes

1

Space

Case 3: Accounting status is set to canceled

Old Status

New version is created

New Status

STATU-ABREC

STATU-UEBLG


STATU-ABREC

STATU-UEBLG

New trip


3

Space

0

Space


3

Space

1

Space


3

Space

2

Space


3

Space

2

1

Yes

3

2

3

Space


3

Space

3

2


3

2

3

3

Yes

3

Space

Changes in trip status and DME transfer status in dialog

If a trip is saved in dialog, the values for accounting status and DME transfer status are changed. Sometimes a new version of the trip (sequential number from 99 down) may also be created in the database to make adjustment postings possible..

Case 1: Accounting status is set to open

Old Status

New version is created

New Status

STATU-ABREC

STATU-UEBDT


STATU-ABREC

STATU-UEBDT

New trip


0

Space

0

Space


0

Space

1

Space


0

Space

2

Space


0

Space

2

1

Yes

0

Space

3

Space


0

Space

3

2


0

Space

3

3

Yes

0

Space

Case 2: Accounting status is set to to be accounted

Old Status

New version is created

New Status

STATU-ABREC

STATU-UEBDT


STATU-ABREC

STATU-UEBDT

New trip


1

Space

0

Space


1

Space

1

Space


1

Space

2

Space


1

Space

2

1

Yes

1

Space

3

Space


1

Space

3

2


1

Space

3

3

Yes

1

Space

Case 3: Accounting status is set to canceled

Old Status

New version is created

New Status

STATU-ABREC

STATU-UEBDT


STATU-ABREC

STATU-UEBDT

New trip


3

Space

0

Space


3

Space

1

Space


3

Space

2

Space


3

Space

2

1

Yes

3

2

3

Space


3

Space

3

2


3

2

3

3

Yes

3

Space

Changes in print indicator when a trip is saved in dialog

If a trip is saved in dialog, the print indicator (STATU-DRUCK) value also changes.

Print Indicator

Old Status

New Status

New trip

1

1

1

2

2

3

2

Change in accounting status during accounting of trips

After accounting, the accounting status (STATU-ABREC) value also changes.

Accounting Status

Old Status

New Status

1

2

3

3

Change in print indicator when trips are printed via the trip costs standard form or the summarized forms

After printing, the value of the print indicator (STATU-DRUCK) changes.

Print Indicator

Old Status

New Status

1

3

2

3

Changes in accounting status and transfer status after posting to payroll accounting

If a trip is posted to payroll accounting, the accounting status (STATU-ABREC) and the transfer status (STATU-UEBLG) change.

Old Status

New Status

STATU-ABREC

STATU-UEBLG

STATU-ABREC

STATU-UEBLG

2

Space

2

1

2

1

2

1

3


3

3

3

2

3

3

3

3

3

3

Changes in accounting status and transfer status after posting to financial accounting

If a trip is posted to financial accounting, the accounting status (STATU-ABREC) and the transfer status (STATU-UEBRF) change.

Old Status

New Status

STATU-ABREC

STATU-UEBRF

STATU-ABREC

STATU-UEBRF

2

Space

2

1

3

Space

3

3

3

2

3

3

Changes in accounting status and transfer status after posting with DME

If a trip is posted via data medium exchange, the accounting status (STATU-ABREC) and the transfer status (STATU-UEBDT) change.




Related Topics:
Trip Status in SAP
Trip Status Directory in SAP
Trip Status Assignment in SAP
Assign Trip Status in SAP
History in SAP
Display History in SAP
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