HR Interview Questions Frequently Asked

Q: We are in the service industry and have employees working in multiple cities on
the same day. The system seems to allow one taxing authority per day. But the
taxing authority needs to be picked up from the Service Order ideally . Can we
achieve this?
A: You can create multiple infotypes 0208 (work tax area) for the same employee
and the same day. Use the 'allocation percent' field . There is no integration
however between time management and the work tax area.
You may copy infotype 0208 to IT 9208. Infotype 0208 may be used to store the
default work tax area and IT 9208 may be used to store the multiple work tax area.
Create IT 9208 based on data from your external time management system.

Q: We use clocking machine for recording employee clock-in/out . All the data is
stored in a 'flat' file which is supposed to be uploaded into SAP. When tried to
open and read the flat file using OPEN DATASET and READ DATASET
commands, the Sy-subrc value returned is 8 and the error message 'the
specified file not found' is displayed. We checked the path and the file is in the
correct location. What is missing?
A: Check the path once again. Check the upper and lower cases. Define you
parameter file name like filename-fileextern. Depending on the place where the
flat file resides, the procedure varies. OPEN DATASET is used for upload of file
from the host system. If your flat (text) file is on the PC, you can use the function
WS_UPLOAD which will upload your text file into an internal table. This internal
table data can be loaded into
SAP. The syntax is as follows:
CALL FUNCTION 'WS_UPLOAD'
EXPORTING
FILENAME = pcfile
IMPORTING
FILELENGTH = fileleng
TABLES
DATA_TAB = internal table name
Please note that you have to specify the pcfile of length 128.
Q: We want to make a copy of an organizational structure from one plan variant to
another. This copy should include all assignments like purchasing groups to
organizational units made in PFOM . Can we do this?
A: Make sure that the plan number is established through the IMG. (And that it is
not the active plan.)
Go Human Resources -> Organizational Management Tools -> Plan version ->
Copy.
It runs RHCOPL00. All or any portion of the plan maybe copied and manipulated
and then copied back in to the active plan.
Q: We have a requirement to calculate leave entitlement at the anniversary year
not calendar year. The leaves have both paid and unpaid components. The paid
component is based on time worked. The unpaid component is based on years of
service. Leave taken is reduced from both entitlements depending on
employee's request. We are using a Schema based on TM04 which calls Cycles
TS15, TS10. What is the best way to handle this?
A: You can use field 'DAUER' for seniority based vacation entitlement in the
VAC01->VAC99 features. Time
worked is not part of the feature structure (PME03). However you may create your
own source code to make a decision on any field even if it does not belong to the
feature structure. Check feature VAC01.

Q: We have multiple ORGs as we have many subsidiaries of our Parent company.
These subsidiaries are defined as ORG and are assigned an ORG-ID. Within
each ORG, we have Divisions (e.g. Human Resources, Finance, Materials etc.)
and within each division we have Departments (e.g. Payroll, Labor Relations, etc.).
We plan to use Personnel Development( PD). What is that we have to consider in
this case?

A: You have to consider how the company wants to see its reports while designing
the HR organizational structure in PD. You have address the question: for head
count or regulatory reports to which level does the company need to report, to the
division, department, group or team level. You have to design the SAP
organizational structure to support the lowest level required. Lower the more
levels of detail, the more maintenance required.

Q: How can we configure the options for the Assign Form. No. field on Infotype
210. It is the alternate formula to assign tax field and we have been unable to
locate the table in the IMG to edit the options.

A: Options for the BSI Tax Formula can not be configured. Possible entries are
available in BTXFORM, and they depend on the 'tax authority' ( BTXAUTH) and the
'tax type' (BTXTAXT). Use data dictionary to check existing entries. This data
comes from BSI. Tax calculations are done in the BSI programs (via RFC from the
USTAX function in the payroll schema).

Q: We are using the PAI user exit in MP000800 screen 2000 to modify the BET01
field. After modifying the value, the value is not re displayed. However the updated
value is saved on commit. Why the value is not displayed after modification?

A: Yes. It is True. You may have to apply OSS .
Q: We are using the US HR/PAYROLL module. We are able to create the entry to
credit the accrued payroll account. But our check writing process does not
produce any accounting entries when we create a pay check or run our EFT
process(RFFOUS_T). Should RFFOUS_C produce an accounting entry to debit
the payroll payable account and credit the cash account ?

A: RFFOCUS_C does not produce any accounting entries. During the FI/CO
interface run , 559 wage types may be posted to your cash account

Q: We have approximately 10000 zip codes. We want to relate the eligibility group
to the zip code. We do not want to create 20000 eligibility groups. Which is the
best way to configure basing eligibility for HMO's on zip codes?

A: Try to group the zip codes by the HMO's they belong to. Then create benefit
groups and programs for the unique combinations. You can create as many
benefit groups as required and use the employee zipcode to select the benefit
group the employee is eligible for. You may also look at user exit 2.