Trip Status Directory in SAP

The following overview is to illustrate the different trip statuses and the form in which trip status is stored in the field string STATU in cluster TE on database PCL1.

Trip status sequence in the STATU field string in cluster TE

Position	Name	Technical Name	Meaning
1	Print	STATU-DRUCK	Print indicator
2	Request	STATU-ANTRAG	Approval status
3	Accounting	STATU-ABREC	Accounting status
4	Trans.Pay	STATU-UEBLG	Transfer status for payroll accounting
5	Trans.FI	STATU-UEBRF	Transfer status for financial accounting
6	Trans.DME	STATU-UEBDT	Transfer status for data medium exchange

In positions 4 to 6 there can be either exactly one entry or no entry at all.

Characteristics of the print indicator

Print indicator (STATU-DRUCK)

Value	Meaning
1	Not yet printed
2	Already printed (but subsequently changed)
3	Already printed

Characteristics of approval status

Approval status (STATU-ANTRAG)

Value	Meaning
1	Travel request
2	Request approved
3	Trip completed
4	Trip approved
5	Request on hold (missing documents)
6	Trip on hold (missing documents)

Characteristics of accounting status

Accounting status (STATU-ABREC)

Value	Meaning
0	Open
1	To be accounted
2	Accounted
3	Canceled

Characteristics of transfer status to payroll accounting

Transfer status (STATU-UEBLG) for payroll accounting

Value	Meaning
Space	Not posted to payroll accounting
1	Posted to payroll accounting
2	Posting to payroll canceled
3	Cancellation of payroll posting posted

Characteristics of transfer status
for financial accounting

Transfer status (STATU-UEBRF) for financial accounting

Value	Meaning
Space	Not posted to financial accounting
1	Posted to financial accounting
2	FI posting canceled
3	Cancellation of FI posting posted

Characteristics of transfer status
for data medium exchange

Transfer status (STATU-UEBDT) for data medium exchange

Value	Meaning
Space	Not posted with DME
1	Posted with DME
2	DME posting canceled
3	Cancellation of DME posting canceled

Useful combinations of accounting status with transfer status for payroll, financial accounting and DME

In processing of trip costs only certain combinations of accounting status values (STATU-ABREC) and transfer status values (STATU-UEBRF, STATU-UEBLG and STATU-UEBDT) are usable.

STATU-ABREC	STATU-UEBRF	STATU-UEBLG	STATU-UEBDT
0	Space	Space	Space
1	Space	Space	Space
2	Space	Space	Space
2	1	1	1
3	Space	Space	Space
3	2	2	2
3	3	3	3

Changes in trip status and FI transfer status in dialog

If a trip is saved in dialog, the values for accounting and FI transfer status are changed. Sometimes, a new version of the trip (sequential number from 99 down) may also be created in the database, to make adjustment postings possible.

Case 1: Accounting status is set to open

Old Status		New version is created		New Status
STATU-ABREC	STATU-UEBRF		STATU-ABREC	STATU-UEBRF
New trip			0	Space
0	Space		0	Space
1	Space		0	Space
2	Space		0	Space
2	1	Yes	0	Space
3	Space		0	Space
3	2		0	Space
3	3	Yes	0	Space

Case 2: Accounting status is set to to be accounted

Old Status		New version is created		New Status
STATU-ABREC	STATU-UEBRF		STATU-ABREC	STATU-UEBRF
New trip			2	Space
0	Space		2	Space
1	Space		2	Space
2	Space		2	Space
2	1	Yes	2	Space
3	Space		2	Space
3	2		2	Space
3	3	Yes	2	Space

Case 3: Accounting status is set to canceled

Old Status		New version is created		New Status
STATU-ABREC	STATU-UEBRF		STATU-ABREC	STATU-UEBRF
New trip			3	Space
0	Space		3	Space
1	Space		3	Space
2	Space		3	Space
2	1	Yes	3	2
3	Space		3	Space
3	2		3	2
3	3	Yes	3	Space

Changes in trip status and payroll transfer status in dialog

If a trip is saved in dialog, the values of the accounting status and the payroll transfer status change. Sometimes a new version of the trip (sequential number from 99 down) may also be created in the database to make adjustment postings possible.

Case 1: Accounting status is set to open

Old Status		New version is created		New Status
STATU-ABREC	STATU-UEBLG			STATU-ABREC		STATU-UEBLG
New trip				0	Space
0	Space			0		Space
1	Space			0		Space
2	Space			0		Space
2	1		Yes	0		Space
3	Space			0		Space
3	2			0		Space
3	3		Yes	0		Space

Case 2: Accounting status is set to to be accounted

Old Status		New version is created	New Status
STATU-ABREC	STATU-UEBLG		STATU-ABREC	STATU-UEBLG
New trip			1	Space
0	Space		1	Space
1	Space		1	Space
2	Space		1	Space
2	1	Yes	1	Space
3	Space		1	Space
3	2		1	Space
3	3	Yes	1	Space

Case 3: Accounting status is set to canceled

Old Status		New version is created	New Status
STATU-ABREC	STATU-UEBLG		STATU-ABREC	STATU-UEBLG
New trip			3	Space
0	Space		3	Space
1	Space		3	Space
2	Space		3	Space
2	1	Yes	3	2
3	Space		3	Space
3	2		3	2
3	3	Yes	3	Space

Changes in trip status and DME transfer status in dialog

If a trip is saved in dialog, the values for accounting status and DME transfer status are changed. Sometimes a new version of the trip (sequential number from 99 down) may also be created in the database to make adjustment postings possible..

Case 1: Accounting status is set to open

Old Status		New version is created	New Status
STATU-ABREC	STATU-UEBDT		STATU-ABREC	STATU-UEBDT
New trip			0	Space
0	Space		0	Space
1	Space		0	Space
2	Space		0	Space
2	1	Yes	0	Space
3	Space		0	Space
3	2		0	Space
3	3	Yes	0	Space

Case 2: Accounting status is set to to be accounted

Old Status		New version is created	New Status
STATU-ABREC	STATU-UEBDT		STATU-ABREC	STATU-UEBDT
New trip			1	Space
0	Space		1	Space
1	Space		1	Space
2	Space		1	Space
2	1	Yes	1	Space
3	Space		1	Space
3	2		1	Space
3	3	Yes	1	Space

Case 3: Accounting status is set to canceled

Old Status		New version is created	New Status
STATU-ABREC	STATU-UEBDT		STATU-ABREC	STATU-UEBDT
New trip			3	Space
0	Space		3	Space
1	Space		3	Space
2	Space		3	Space
2	1	Yes	3	2
3	Space		3	Space
3	2		3	2
3	3	Yes	3	Space

Changes in print indicator when a trip is saved in dialog

If a trip is saved in dialog, the print indicator (STATU-DRUCK) value also changes.

Print Indicator
Old Status	New Status
New trip	1
1	1
2	2
3	2

Change in accounting status during accounting of trips

After accounting, the accounting status (STATU-ABREC) value also changes.

Accounting Status
Old Status	New Status
1	2
3	3

Change in print indicator when trips are printed via the trip costs standard form or the summarized forms

After printing, the value of the print indicator (STATU-DRUCK) changes.

Print Indicator
Old Status	New Status
1	3
2	3

Changes in accounting status and transfer status after posting to payroll accounting

If a trip is posted to payroll accounting, the accounting status (STATU-ABREC) and the transfer status (STATU-UEBLG) change.

Old Status			New Status
STATU-ABREC	STATU-UEBLG	STATU-ABREC		STATU-UEBLG
2	Space	2		1
2	1	2		1
3		3		3
3	2	3		3
3	3	3		3

Changes in accounting status and transfer status after posting to financial accounting

If a trip is posted to financial accounting, the accounting status (STATU-ABREC) and the transfer status (STATU-UEBRF) change.

Old Status		New Status
STATU-ABREC	STATU-UEBRF	STATU-ABREC	STATU-UEBRF
2	Space	2	1
3	Space	3	3
3	2	3	3

Changes in accounting status and transfer status after posting with DME

If a trip is posted via data medium exchange, the accounting status (STATU-ABREC) and the transfer status (STATU-UEBDT) change.

Related Topics:
Trip Status in SAP
Trip Status Directory in SAP
Trip Status Assignment in SAP
Assign Trip Status in SAP
History in SAP
Display History in SAP